Smartsheet: Projects & Teams

Review by eFreeware

Smartsheet: Projects & Teams is a business app from Smartsheet Inc. that puts a work management platform on Android. At its center are sheets: structured records that hold tasks, owners, dates, files and the workflows built around them. The download is free, there are no ads, and there are no in-app purchases.

The reason to consider it is straightforward. If your team already plans and tracks work in Smartsheet, the Android app is the piece that keeps that work reachable when you are away from a desk. You can review and edit the sheets your team is working on, follow the progress of tasks, and act on requests without waiting to get back to a computer.

It is not a standalone planner you set up on a whim. The app expects an existing Smartsheet account, or an email address you use to start a free 30-day trial, and the developer notes that you can move to a paid account at any time. So the question this review answers is narrower than usual: does the mobile side of Smartsheet hold up for the people who already depend on it?

The teams this fits

The clearest fit is a team that has standardized on Smartsheet for planning and delivery. Project managers, coordinators and team leads can open a sheet, check what is due, add a file to a task, or move a status along. Anyone who has been added as a follower on a project gets notifications about it, which makes the app useful for people who need visibility more than they need editing rights.

It also suits field and site work. The forms feature is built for collecting information away from a desk: capturing and uploading images, scanning barcodes to track inputs, and gathering data that maps directly back to the sheets and schedules behind it. The developer says form entry works offline, which matters for anyone filling in records where a signal is unreliable.

Leaders and stakeholders are another audience. Dashboards, sheets, planners and reports can be managed from the phone, and the developer pitches dynamic dashboards as a way to give real-time visibility into KPIs and trends. That is a viewing and checking role rather than a building role, and it is the sort of thing a phone handles well.

Where I would pause is the solo user with no Smartsheet footprint. Everything here is oriented toward shared work: assignees, followers, approval requests, shared sheets and comment threads. Someone tracking a personal to-do list would be using a small corner of a much larger system.

Sheets, tasks and the four views

The sheet is the unit of work. Tasks within it can carry assignees, due dates, followers, checklists, predecessors and file attachments, so a single row can describe what needs doing, who owns it, when it is due and what has to happen first. Following a task or project is how you keep an eye on it without being the person doing it.

The same data can be seen four ways: grid, card, Gantt and calendar. Switching between them is a matter of choosing the view that fits the question in front of you, whether that is a list of what is outstanding, a schedule laid out over time, or work grouped by stage. Because the views share one set of data, you are not maintaining four versions of the same plan.

Attachments can come from Google Drive, OneDrive, Dropbox and other sources, which keeps documents with the tasks they belong to rather than scattered across separate apps. Comments and edit access sit alongside the work, so discussion about a task stays with the task.

Dashboards are the summary layer. They can showcase sheets, reports, charts and forms together, giving a compact picture of where things stand. For someone checking in from a phone, that is often more useful than the underlying sheet.

Automation and approvals

Smartsheet's automation is about removing the manual chase. Workflows can send alerts, request approvals and push updates to the people involved, and they can be set up in minutes. The intent is to cut down on status meetings by letting the system ask for what it needs.

For anyone on the receiving end, this shows up as notifications about projects and tasks they follow, plus approval requests they can act on. Statuses can be updated from the phone, which keeps a workflow moving even when the person who needs to respond is not at a computer.

The app is also positioned as an AI-powered platform, with the developer promising intelligent orchestration and AI capabilities for modern enterprises. What you can count on is the automation layer described above, and the value of any AI element depends on how your organization has set Smartsheet up.

The practical benefit is less about novelty and more about rhythm. Alerts, approvals and updates turn a project into something that prompts people rather than something someone has to remember to chase.

Forms, data collection and reporting

Forms are the intake side. They let a team gather consistent information that lands directly in the sheets, planners and schedules behind them, rather than being typed in later from a message or a note. Image capture and barcode scanning extend that to physical work: a photo of a delivery, a scan of an asset tag.

Offline form entry is the detail I would single out. Data can be captured even without a connection, which is the difference between a form being usable on a site visit and being usable only in the parking lot afterward. Records collected that way map back to the same sheets as everything else.

On the reporting side, dashboards and reports cover KPIs, trends and summary figures, and they update with live data. That gives a manager a way to check the state of a program without opening each project in turn.

WorkApps also lets teams build web and mobile apps without code to simplify their processes. It is a separate layer rather than something you would set up casually on a phone, but it is part of what the platform offers beyond sheets.

What it costs

The Android app is free to download, carries no ads, and offers no in-app purchases. That is an unusually clean arrangement for a business app, and it means nothing you do inside the app will prompt you to buy something on the spot.

The account is where money enters the picture, so the app itself costs nothing.

For a team already paying for Smartsheet, that makes the mobile app an included way to reach work you have already bought. For an individual, the trial is the honest way to find out whether the platform does enough to justify a paid account, and the app is where you would do much of that evaluating.

The developer also cites adoption figures such as 123,000-plus organizations and a large share of the Fortune 500. Those are marketing claims about scale, not things the app itself demonstrates, and I would weigh them as context rather than as a reason to install.

How it compares with the alternatives

The closest alternatives are other work management platforms, the kind built around boards, lists or databases rather than sheets. Those tend to be quicker to adopt for small teams and lighter on administration, and some of them are aimed at individuals rather than organizations. Smartsheet's strength is the spreadsheet-like structure, which suits teams that think in rows, columns and schedules.

A second group is the general-purpose tools: shared documents, spreadsheets and chat. They are cheaper and more familiar, but they do not carry assignees, predecessors, approval requests or dashboards in the same way, so the coordination has to be done by hand. The trade is flexibility against structure.

Dedicated project scheduling software is a third comparison. It tends to go deeper on dependencies and timelines, and the Gantt view here covers a good deal of that ground while keeping everything else in the same place. The advantage of Smartsheet is that the schedule, the files, the forms and the discussion all sit in one system.

What separates this app from all of them is not the phone interface but the platform underneath. You are choosing Smartsheet first and the Android app second, and the app is best understood as the mobile face of that decision.

A work management app for teams already on Smartsheet

I would recommend Smartsheet: Projects & Teams to teams that already run their projects on Smartsheet and want that work available on Android. The app covers the parts that matter away from a desk: checking tasks, updating statuses, acting on approvals, adding files, filling in forms on site and reading dashboards. With more than a million installs and a 4.8 average from nearly 29,000 ratings, it has clearly found an audience among that group.

The free download with no ads and no in-app purchases removes the usual hesitation about trying it, and the 30-day trial gives an individual a real window to judge the platform. What you are judging, though, is the platform, because the app is a companion to it rather than a product in its own right.

If your work is already there, the case is easy. If it is not, the sensible step is to start the trial, put a real project into a sheet, and see whether the structure of assignees, dates, dependencies and automated approvals earns its keep for your team.

The app has been on Google Play since September 2013 and was last updated on October 7, 2026, with the most recent release described as bug fixes. That is a steady rather than dramatic maintenance pattern, and for a tool of this kind that is exactly what you want.

What's new in version 26.18.1.28968

We regularly update the Smartsheet app to provide the best user experience possible. In this release, we've made a few bug fixes to improve the experience. Love Smartsheet? Leave us a review. Your ongoing feedback helps us improve our app!